Petitions and Deputations

1. Overview

Members of the public have the opportunity to raise concerns about issues in their area at Council and Committee meetings.

This can be by way of submitting a petition or deputation request.

Further information on the communications methods can be found in the Code of Practice.

 

2. Petitions

A petition is a formal document to Council containing the names, addresses and signatures of residents. Petitions draw the attention of Council to a particular matter or ask the Council to consider making a particular decision.

How to submit a Petition

The Local Government (Procedures at Meetings) Regulations 2013 (the Regulations) sets out that a petition must:

  • be legibly written, typed or printed
  • clearly state the request or submission of the petitioners
  • include the name, street address, suburb and signature of each person
  • be addressed to and delivered to the City of Onkaparinga by mail, fax or emailed to mail@onkaparinga.sa.gov.au.

Once submitted to Council a petition will become a public document and may be published in a Council or Council Committee agenda.

A petition template is available for use here. Petition Form(PDF, 146KB)

Electronic online petitions must meet the following requirements:

  • the petition must clearly state the request or submission of the petitioners
  • include the name, street address and suburb of each person who signed or endorsed the petition
  • the petition must be addressed and delivered to the Principal Office of the Council by either mail, fax, or emailed to mail@onkaparinga.sa.gov.au

change.org petitions

Please note that petitions created through the change.org website do not have the function to include a street address and therefore do not comply with the petition requirements as set out in the Regulations.

If you create a petition through this website, we suggest providing supporters a separate email address and clearly stating at the top of the page that supporters will need to provide their name and address separately to that email address.

What happens after I submit my petition?

  1. The Head Petitioner will be contacted to confirm receipt of the petition.  
  2. Petitions received in the correct form will be placed on the agenda for the next ordinary Council meeting, or relevant Council Committee meeting.  
  3. Petitioners are welcome to attend the meeting, however can not participate in the debate at the meeting.
  4. A report including the first two pages of the petition is presented to Council at the meeting for consideration. 
  5. Results will be included in the minutes of that meeting and the Head Petitioner advised of the outcome.

 

3. Deputation

A deputation may be made by a person or group who wish to appear at a Council or Council Committee meeting to speak on a particular matter.  Each deputation is allocated an eight (8) minute time limit in which to address the meeting. Elected Members are invited to ask questions after each deputation.

Where there are multiple requests for a deputation on the same matter, the relevant parties may be requested to share the allocated eight minutes or reduce the number of deputation requests. 

Note that a person providing a deputation at Council, Strategic Directions Committee and Audit, Risk, Value and Efficiency Committee meetings will be captured in the meeting recordings which are published on council’s website for a period of up to three months.

How to submit a Deputation Request

A person wishing to make a deputation must provide a written request or use the deputation request form(DOCX, 91KB) .  Deputation requests can be sent via email to mail@onkaparinga.sa.gov.au or by post to 

City of Onkaparinga
PO Box 1
Noarlunga Centre SA 5168

Requests must be received by 5pm on the day prior to the meeting at which you wish to appear.  If your request is received after this time, it will be treated as a request to appear at the next meeting. 

What happens after I submit my Deputation Request?

The Presiding Member (Mayor or Chairperson) will consider the request and the requestor will be advised in writing of the acceptance or otherwise and provided with a council administration contact and the details of the time and date of the meeting. 

If a deputation request is approved a copy of the written request or deputation request form will be published in the relevant Council or Committee agenda.

If you have material you wish to hand out to elected members at the meeting please provide 13 copies to council administration prior to the meeting date.

If you wish to provide a Powerpoint presentation with your deputation, it must be sent to council administration by 5pm the day prior to the meeting.

What happens at the meeting?

At the appropriate time in the meeting (usually at the beginning) you will be invited by the Presiding Member to come forward and make your deputation on the topic or issue which you have nominated.

The Presiding Member will advise you of the allocated time, generally eight (8) minutes, or your share of the allocated time.

Deputations are limited to the topic or issue which has been nominated in the written request.

As meetings are recorded, deputations are captured in the recording and the recording is published on council’s website for a period of up to three months.

Persons making a deputation are to refrain from swearing and making defamatory or derogatory comments. Failure to abide by this may result in the termination of a deputation.

Council and Committee meetings are open to the public and anything a person providing a deputation may say will be subject to the normal laws of defamation. Consequently, care should be taken when providing a deputation address.