Tenders

• Open Tenders are advertised publicly on SA Tenders and Contracts website.
• Carefully read all documentation provided to ensure you understand requirements.
• Check that you can comply with conditions of tendering, selection criteria, scope, specifications and conditions of contract.
• Note the tender closing dates and timeframes.
• Seek further information from the nominated contact officer if required.

• Carefully note the tender closing dates and timeframes.
• Attendance to site visits where applicable is recommended as they provide opportunity to gain detailed and relevant information.
• Addenda may be issued by the City of Onkaparinga to answer questions raised by tenderers or to clarify specific aspects of the tender.
• Addenda will be published on the SA Tenders and Contract Website.
• Tenderers who have downloaded previous documents will receive electronic notification of any published addenda or amendments to the tender.

• Clearly demonstrate your ability to meet all evaluation criteria.
• Make sure all requirements relating to the criteria have been addressed.
• Ensure your response is relevant to the requirements of the tender.
• Provide your best response, do not assume negotiation or further discussion will occur.
• Use the templates and forms where provided.
• Ensure referees are current and aware they have been nominated.
• If you are not sure how to respond, please seek advice from the nominated contact officer.

• Tender responses must be submitted electronically via SA Tenders and Contracts website.
• Late submissions, hard copies or files attached to email may not be considered.
• Do not include unnecessarily large or non-standard file formats.
• Allow enough time to upload files prior to tender closing time. When the time for closing passes, the tender will no longer be accessible for submission.
• You will receive an email from SA Tenders and Contracts confirming your submission upload is successfully completed.
• If you need technical assistance, please contact SA Tenders and Contracts Helpdesk on (08) 8462 1401 or email satendersandcontracts@sa.gov.au

• Tender submissions will be assessed by an evaluation panel in alignment with the defined evaluation criteria.
• The evaluation criteria will usually be disclosed in the request for tender documents.
• The evaluation panel will review all submissions fairly and equally.
• The tender evaluation process may include multiple stages including shortlisting, negotiation and commercial alignment.

• Unsuccessful tenderers will be notified including feedback at the earliest opportunity via email.
• Preferred tenderers may be notified of their status prior to contract award however this does not represent any binding agreement between parties.
• Tenderers are encouraged to contact the nominated contact person if requesting advice as to why their tender was either successful or unsuccessful.

• Following the identification of a preferred tenderer, a contract will be drafted based on the conditions of contract provided with the request documents.
• Simple contracts may be executed by issue of a purchase order.
• Contracts will be provided in electronic format and digital signatures are preferred.

Price

Value for money is critical and this must include whole of life costs, overheads, adjustments and assumptions. Council is not obliged to accept the lowest priced tender. Price will be considered alongside other qualitative criteria to ensure the best overall outcome for all parties. Sometimes budget is disclosed where cost of the project is limited. In this case tenders exceeding the budget are rarely accepted.

Experience

Tenderers need to demonstrate their experience with work of a similar nature, scale, cost and complexity. Include key details such as costs, duration, results, images and referees.

Capacity & Resources

Tenderers need to demonstrate their capacity and describe specific resources needed to deliver the project. This may include organisational charts, staff CV’s, subcontractor details, equipment registers, forecast of future work and any other relevant information demonstrating capacity.

Methodology/Program

Tenderers need to submit a methodology or program demonstrating how the project objectives will be accomplished. This should include a Gannt chart where relevant, with defined stages and milestones. Provision of other detail such as systems, processes and techniques will be of benefit. Timelines beyond defined project parameters are rarely accepted. A realistic but concise timeframe will often result in favourable scoring.

Local Business Support

Local procurement and supporting our local businesses are a priority of the City of Onkaparinga. Suppliers located within the City of Onkaparinga may get up to 10 percent weighted criteria scoring benefit. Demonstrated use of local suppliers, materials and labour will be well received.

Mandatory Criteria

Tenderers must demonstrate compliance with the mandatory criteria specified in the request documents. Mandatory Criteria generally include:

• Public Liability Insurance cover for $20 million;
• Return to Work SA registration; and
• Work Health & Safety Management System.
• Relevant Trade Registration or Licence

Plus, any other criteria depending on the nature of the contract.

Special Conditions

Some contracts may include special conditions which are included as an appendix with the conditions of contract document.

Special conditions may include customised requirements or constraints outside of standard contractual terms and conditions and these should be reviewed carefully.