Petitions and Deputations

1. Overview

Members of the public have the opportunity to raise concerns about issues in their area at Council and Committee meetings.

This can be by way of submitting a petition or deputation request.

Further information on the communications methods can be found in the Code of Practice.

 

2. Petitions

A petition is a formal document to Council containing the names, addresses and signatures of residents.   Petitions draw the attention of Council to a particular matter or ask the Council to consider making a particular decision.

How to submit a Petition

The Local Government (Procedures at Meetings) Regulations 2013 (the Regulations) sets out that a petition must:

  • be legibly written, typed or printed
  • clearly state the request or submission of the petitioners
  • include the name, street address, suburb and signature of each person
  • be addressed to and delivered to the City of Onkaparinga by mail, fax or emailed to mail@onkaparinga.sa.gov.au.

Once submitted to Council a petition will become a public document and may be published in a Council or Council Committee agenda.

A petition template is available for use here. Petition Form(PDF, 146KB)

Electronic online petitions must meet the following requirements:

  • the petition must clearly state the request or submission of the petitioners
  • include the name, street address and suburb of each person who signed or endorsed the petition
  • the petition must be addressed and delivered to the Principal Office of the Council by either mail, fax, or emailed to mail@onkaparinga.sa.gov.au

change.org petitions

Please note that petitions created through the change.org website do not have the function to include a street address and therefore do not comply with the petition requirements as set out in the Regulations.

If you create a petition through this website, we suggest providing supporters a separate email address and clearly stating at the top of the page that supporters will need to provide their name and address separately to that email address.

What happens after I submit my petition?

  1. The Head Petitioner will be contacted to confirm receipt of the petition.  
  2. Petitions received in the correct form will be placed on the agenda for the next ordinary Council meeting, or relevant Council Committee meeting.  
  3. Petitioners are welcome to attend the meeting, however can not participate in the debate at the meeting.
  4. A report including the first two pages of the petition is presented to Council at the meeting for consideration. 
  5. Results will be included in the minutes of that meeting and the Head Petitioner advised of the outcome.

 

3. Deputation

A deputation may be made by a person or group who wish to appear at a Council or Council Committee meeting to speak on a particular matter.  Each deputation is allocated a 10 minute time limit in which to address the meeting.  Elected Members are invited to ask questions after each deputation.

How to submit a Deputation Request

A person wishing to appear as a deputation must provide a written request or use the deputation form here.  Deputation Request Form(PDF, 267KB)

Deputation requests can be sent via email to mail@onkaparinga.sa.gov.au or by post to 

City of Onkaparinga
PO Box 1
Noarlunga Centre SA 5168

Requests must be received by 5pm on the day prior to the meeting at which you wish to appear.  If your request is received after this time, it will be treated as a request to appear at the next meeting. 

What happens after I submit my Deputation Request?

  1. The Chief Executive Officer (CEO) will advise the Presiding Member (Mayor or Chairperson) of the receipt of a deputation request.
  2. The Presiding Member will consider the request and advise the CEO of acceptance or refusal of the request.
  3. Where there are multiple requests for a deputation on the same issue, we may initiate negotiations with the requesting parties to reduce the number of deputation requests. 
  4. The requestor will be advised in writing of the acceptance or otherwise and provided with the details of the time and date of the meeting.